1. The Committee shall establish standing orders for the composition and conduct of subcommittees, may amend these standing orders after due notice by a majority vote of the Committee, and may in the same fashion vary them temporarily in particular cases.
  1. The standing subcommittees with their (a) composition and (b) terms of reference shall be as follows:

2.1           Publications Subcommittee

(a)   Two or more members of the Committee, one of whom shall act as chair

One officer of the Association (usually the Vice Chair or the Secretary)

The Editor of American Studies in Britain.

The Editor of the Journal of American Studies (ex-officio).

The Associate Editor (Reviews) of the Journal of American Studies (ex-officio).

The Editor of the BAAS Paperbacks series.

The Editor of the British Records Relating to America on Microfilm series.

(b)            The Publications subcommittee shall:

(i) supervise any publications, other than the Journal of American Studies, undertaken by the Association; may receive, consider, and report to the Committee upon any proposals for publishing activities received from the Committee or from the general membership.

(ii) make recommendations to the Committee on changes in the membership of the Editorial Board of the Journal of American Studies and, in consultation with the Editorial Board, on the appointment of the Editor or Editors.

(iii) make recommendations to the Committee, when vacancies arise, on candidates for Editor and Associate Editor of BAAS Paperbacks, editor of US Studies Online, and Editor of American Studies in Britain.

(iv) act as an editorial board for BRRAM and make recommendations to the Committee on the appointment of Editor and Assistant Editor.

(v) and may itself initiate proposals to be put to the Committee.

2.2            Conference Subcommittee

(a)   Two or more members of the Committee, one of whom shall be designated as chair.

The secretary of the current Conference.

The secretary of the succeeding Conference.

The Treasurer of the Association.

(b)   The Conference subcommittee shall make recommendations to the Committee on the programme and organisation of the Association’s Annual Conference.

2.3            Awards Subcommittee

(a)            Two or more members of the Committee, one of whom shall be designated as chair

One officer of the Association (usually the Vice Chair or the Secretary)

The Subcommittee will have delegated powers to co-opt other BAAS members, to meet the needs of specific projects. Such members will remain anonymous.

(b)   The Awards Subcommittee shall:

(i) consider applications for BAAS Short-term Travel Awards (STAs) and make the awards. The Chair of the Association will be involved in the judging of the postgraduate awards; the Treasurer or Secretary will be involved in the judging of the Founders’ STAs.

(ii) consider applications for the BAAS essay prize and make the award. The Treasurer or Secretary will be involved in the judging of this award.

(iii) consider applications for the BAAS Book Prize and make the award. Where possible, former winners will be coopted onto the Book Prize subcommittee.

(iv ) consider applications for any other prizes subsequently announced and funded by BAAS or related bodies, subject to the approval of the Executive Committee.

2.4            Development Subcommittee

(a)            Two or more members of the Committee, one of whom shall be designated as chair

The Chair of the Association

The Postgraduate Representative

The Schools Liaison Representative

The Chair of the Library and Resources subcommittee (ex-officio)

The Subcommittee shall have the delegated powers to co-opt other BAAS members, to meet the needs of specific projects.

Such representatives of outside bodies as the Executive shall recommend from time to time.

(b)   The Development subcommittee shall encourage the development of American Studies nationally and ensure that the interests of the subject and its teachers are considered and protected in the making of national educational policy.

2.5            Library and Resources Subcommittee

(a)   One member of the BAAS Committee.

A maximum total of twelve members from representative institutions with American Studies interests (politics, history, cultural studies, literature, etc.), including members representing legal deposit libraries

All members should be individual members of BAAS, or from institutions subscribing to American Studies in Britainor from legal deposit libraries

Observers as appropriate, from the US Embassy or other relevant organisations.

The subcommittee Chair shall be selected by the subcommittee.

The subcommittee chair shall sit on the BAAS Executive Committee.

The subcommittee chair will serve a three year term with the possibility for one renewable term.

(b)  The Subcommittee shall engage in the following activities and is subject to the following guidelines:

(i) The subcommittee shall publish an annual journal (Resources for American Studies), funded by advertising or other sources agreed by the subcommittee

(ii) The subcommittee shall hold three meetings a year

(iii) The subcommittee is free to engage in other activities suitable to its and BAAS’s purpose, subject to funding. Any new project must be presented for endorsement to the BAAS Executive Committee.

(iv) The subcommittee will present, when appropriate, a session at the annual BAAS conference.

(v) The Treasurer of BAAS will have a separate account for the Libraries and Resources subcommittee, within the BAAS accounts, controlled centrally by BAAS, and to which the BAAS Treasurer will have cheque book access. The subcommittee will have no direct control over the account. Requests for payment, raising of invoices, travel claims etc will be directed to the BAAS Treasurer for attention.

  1. The Officers of the Association shall review the membership and leadership of the subcommittees annually at its meeting after the AGM. Members of the executive, including the EAAS representative, will serve on appropriate committees during their tenure.
  1. Where membership of a subcommittee attaches to an office, election or appointment to that office shall automatically confer membership of that subcommittee without further action by the Committee.
  1. Subcommittees may, with the Committee’s prior approval, co-opt or invite the attendance of additional persons.
  1. Each subcommittee shall be responsible for organising its own meetings and may, where appropriate, consult with the Secretary to co-ordinate such meetings.
  1. Each subcommittee shall keep minutes of its proceedings and shall transmit these to the Secretary; shall make reports of its proceedings in writing to the Committee from time to time as requested; and shall give the Secretary due notice in writing of any motion or proposal to be brought to the Committee or the Annual General Meeting.
  1. No subcommittee shall depart from its terms of reference without the approval of the Committee.
  1. No subcommittee member shall seek or accept outside subsidy or grant without the approval of the Committee.
  2. The reasonable travel and administrative expenses of subcommittee will be met, but in the case of unusual expenditure under these heads the Treasurer must be consulted. Any expenditure for other purposes must be approved by the Committee. In emergency, when the approval of the Committee cannot be obtained, the three Officers may jointly sanction such other expenditure and report their action to the Committee for approval at its next meeting.

 

Catherine Morley

Secretary, April 2010